Budget Tips

We are planning a budget wedding in one of the most in demand, over priced wedding areas in Canada. I have become a budget ninja. Here are my suggestions for planning a fabulous wedding on a budget.


Slim the Guest List
This is the first thing everyone suggests you do. We didn't really have to, our families aren't too huge and some people won't be able to make the long trip. We based our guest list on the room rental capacity, other than that we didn't really have a limit. Unless your guest list is over 200 I think there are many other things you can do to save money that won't effect the over all feel of your wedding.



Consider a Friday or Sunday Wedding
For us Friday wasn't going to be cheaper and wouldn't really work for our local guests, Friday and Saturday are the busiest days in Banff. But this can work, depending on your guests. Friday weddings usually start later so the shortest amount of time needs to be taken off work. This means you would have to do a first look to have any time for photos, a late ceremony start and a later dinner or heavy hors d'oeuvres if you start late enough.

A Sunday wedding could be in the morning or afternoon, serve hors d'oeuvres, lunch or brunch, all are cheaper than supper. Some rental fees might be cheaper, like for your venue or chair rentals. You can also have limited alcohol, limited choices or no alcohol at all, and it not be weird. We are serving wine and hors d'oeuvres during the reception, then taking a ton of photos and going out for an after party for those that want to party afterwards.


Non-Wedding Venues
Think about all venues that could host a wedding, but don't necessarily advertise it. Parks, museums, art galleries, theaters are all possibilities of being a gorgeous wedding venue. It is true there tends to be a wedding mark up on a lot of services, so go after those that don't usually provide the service. Every venue and vendor in Banff is smart enough to cater to the huge wedding industry in Banff, but if you research enough you will find those less known places and they always offer better prices.


Recruit Your Friends
Use your friends talents to your advantage! Have a friend who is into music? Get them to put together a playlist for you and operate the iPod instead of hiring a DJ. Especially music talented friends could play the guitar or other musical instrument for your ceremony music. An outgoing friend could be your officiant or Master of Ceremonies. Get a super organized friend to be your day of coordinator. If you've got friends handy with hair or make-up put their skills to the test! Might be a good idea to do a test run, just in case, invite her over for a girls night for makeovers and wine! A friend could also make cupcakes or other desserts and if you are really lucky a tiered wedding cake!


Scout the Schools
Look for up and coming talents from schools nearby. Beauty school or a music academy have plenty of hidden gems in them.


Alternative Decor and Centerpieces
Real flowers are expensive and only last a few days. Come up with alternative decor that matches your theme and colors. Pine cones, acorns or wheat suit a rustic wedding. Paper or coffee filters make great fake flowers for a romantic, fun wedding. Fresh fruit add colors and personality to a spring wedding. Potted plants are a great alternative and they will last longer! I saw one bride who put the plants into hollowed out logs for her rustic wedding! Candles add a warm touch to almost any centerpiece, doesn't really suit an afternoon wedding though. Alternatives for bouquets as well is a good money saver, paper or fabric flowers and a new idea I saw is lanterns with a candle, it looks so enchanting!


Online RSVP
So many people forget or don't bother to RSVP, think of all the wasted pre-stamped envelopes and time and money spent on the RSVP cards! And after going through all that trouble you have to track all those people down. People don't seem to understand you need an actual number or you will be paying for their plate for no reason! We are doing an online RSVP, on our wedding website instead. It is better for the environment too!


Casual Rehearsal Dinner
Since 90% of our guest list is from out of town we decided to do a welcome picnic instead of a rehearsal dinner. It will be a super casual, fun picnic in the park. We will borrow a table to put all the food on, use the gazebo in the park for some shelter and seats, buy boat loads of picnic food and drinks. This will be the first time our two families meet so I like they will have a chance to get to know one another before the actual wedding.


No Favors
If it wasn't for the ribbon wands and photo booth we wouldn't have any favors at all. Most get left behind or thrown out when the guests check out. No one will miss them.


Budget Planner
The budget planners on http://www.theknot.com/ and http://www.weddingwire.com/ are both great. Type in your budget and it will break it down to how much each item should cost. Some are going to be more, some less and some won't apply, but it is defiantly a great starting point. As you start to book things you can fine tune your estimates. Slim down all the numbers you can. Remember to add tax and gratuity!


DIY, DIY, DIY!!
Like seriously, everything you can flippin imagine. Once you have your colors and theme down, buy your craft supplies from a bulk wholesaler. All of my craft supplies cost about $300. It will take a lot of time and energy but will save you thousands. I am pretty crafty and enjoy it so it is fun for me!
Here is my list: http://nicoleandmitch.blogspot.ca/2013/11/my-list-of-diy-wedding-projects.html


Decide What is Important
You might have to make some sacrifices and compromises. I want to make sure the guests are well fed and have enough to drink. Things that aren't too important to me is the music, so we are saving by using an iPod for the reception and still looking into getting someone from the local music school to play music at the ceremony. The only vendor I would recommend to hire a professional is a photographer. Not every person with an SLR is qualified to shoot a wedding, it takes a lot of experience to know your settings on a moments notice, get flattering angles and it helps to have the best gear.

Will You Be My Bridesmaid?

I decided I wanted to ask my bridal party in a special way, with a "Will you be my bridesmaid?" box. A lot of the wedding crafts I am planning on doing is in the same style so it was good practice!

Supplies:

Boxes

Tissue paper
Roll of twine 

1 12x12 brown paper
1 12x12 beige paper
2 8.5x11 pages of vellum
Bronze embossing powder
Empossing ink and embossing tool
Tank tops

Paint chips in our colors
Embossing pen
Brown ink
Bronze Eyelet
3d Tape

Time: 

Took a long time but I loved doing it. Probably about 12 hours total.

I went to the hardware store and picked out our colours from the paint chips. I grabbed a blank one and embossed it with bronze embossing powder to show our accent colour. The top piece I wrote with an embossing pen and embossed it with bronze embossing powder too and inked the edge. 

Tied them together with leftover twine I had.

I designed their duties in photoshop and printed them on vellum:

The Big Day

What: Mitch and I are tying the knot! We will be having a small ceremony of 70 guests.

When: September 21, 2014

Where: The ceremony will be in the Buffalo Mountain Meadow
The reception will be in the Buffalo Mountain Lodge

The Weekend

Friday: Bachelorette party!

Saturday

1:00-4:00 Welcome picnic

4:30 Ceremony rehearsal

Sunday

9:00 Start on hair in the Bridal Party suite at the Buffalo Mountain Lodge. Don’t worry, it’s free!

11:00 Getting ready photos

1:00 Ceremony

1:30 Group photo and bridal party photos

2:00 Reception begins with our first dance

2:05 Toasts

2:15 Father/daughter, Mother/son dance

4:00 Cake cutting

4:30 Garter and bouquet toss

5:00 Exit

Your look

I want you to feel completely comfortable in your dress so all I am doing is choosing the color and fabric and leaving the rest up to you! For shoes I am thinking simple beige flats. Don’t want those heels sinking into the grass at the meadow!

Check out http://www.jjshouse.com

Fabric: Chiffon

Colour: Brown

Your Role

I want your role to be simple and stress free, all I ask is:

Show up at the bachelorette party to go dancing.

Show up at the welcome picnic and ceremony rehearsal.

Wear a pretty dress.

Hold pretty flowers.

I may recruit you for some artsy stuff in exchange for wine.

And most of all, I want you to have fun!

After printing the duties on vellum, I cut out the 
background paper, inked them both and stuck em together.

I tied these together with twine too

I made the t-shirt design in photoshop and ordered these for all the girls. 

Put everything into the box with some beige tissue paper. 

Her name: I cut out her name and shadow using my scrapbooking cutter and embossed the inner letters. The shadow I inked. Stuck it to the box with 3d tape.

Tag: I wrote out "Will you be my bridesmaid?" in photoshop and printed it on vellum. I inked the edge of the vellum and taped it to a tag. Inked the tag. Put an eyelet on the tag. Wrapped the twine around the box and tied the tag on. 

Wedding Craft Supplies

I had a ton of ribbon to order, like A TON. I searched and searched for a craft seller that ships to Canada with awesome prices. And I found it! Gales Wholesale had an excellent selection with even better prices. I picked out everything I needed, and got a few more ideas for more stuff I needed the more I searched. After I placed the order they contacted me to switch out a few of the items that were out of stock, with comparable items. Unlike other online craft suppliers who just ship you what they do have in stock and tough cookies for the rest of your order, so I really appreciated the way Gales dealt with it and made sure I was happy with the order before shipping it. They were very friendly and helpful. I will for sure be dealing with them in the future!
http://www.galeswholesale.com

My haul from Gales Wholesale! Look at the size of those ribbons! The thicker ribbons are 50 yards and are being used for the ribbon wall backdrop, bouquets, ceremony decor, card box and centerpieces. The thinner ribbons are 100 yards and are for the ribbon wands, boutonnieres and invites. The brown paint is for the cake topper shadow, 200 bronze eyelets are for the invites, floral tape and floral wire are for the bouquets and boutonnieres. The paper is for the invites.